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Information for Mandatory Reporters

What is the Mandatory Reporter Rule, and who do I report to?

According to Texas A&M System Regulation 08.01.01, all employees (except for confidential employees) who experience, observe, or become aware of alleged discrimination, harassment, or related retaliation must promptly report the incident(s) to:

Jennifer Smith, JD
Assistant Vice President and Title IX Coordinator

YMCA Building
365 Houston St., Suite 108
College Station, TX 77843-1268
☎ (979) 458-8407
✉ civilrights@tamu.edu

Click here to submit a report using our online reporting form.

Confidential employees are medical or mental health professionals who are in the course and scope of providing care at the time the disclosure is made.

What if the individual asks me not to report the information?

It is recommended that you interrupt a person if you believe that they are about to disclose an incident of discrimination, harassment or related retaliation and advise the individual you are a Mandatory Reporter. Explain that if the individual tells you about an incident of discrimination, sexual harassment, and/or related retaliation (including sexual assault, sexual exploitation, stalking, domestic or dating violence), you must promptly report the incident to the Designated Official at TAMU. According to System Regulation 08.01.01, you must report the incident even if the individual asks you to keep his or her story confidential.

If the individual decides not to share anymore information with you, you may encourage the individual to seek medical care for treatment of injuries or sexually transmitted diseases and/or counseling. Any information the individual gives to health practitioners in the course of treatment is confidential and no identifiable information will be shared.

You should encourage (but not require) the individual to make a report to the appropriate law enforcement agency.

What if I don’t report the information?

An employee’s failure to report alleged or suspected discrimination, harassment, or related retaliation may result in disciplinary action, up to and including dismissal.

Are students and third parties mandatory reporters?

Students and third parties are strongly encouraged but not required to report the incident(s) promptly to CREI.

What can I tell the individual who is disclosing discrimination or harassment to me about what happens after a report is received?

When CREI receives a report from a mandatory reporter, we reach out to the affected individual and offer them the opportunity to share their story. CREI may open a formal investigation if it appears that a University policy was violated. We also offer support, options, and resources for the affected individual as well as the Respondent.

  • Complainant Rights, Resources and Options
  • Respondent Rights, Resources and Options
Will CREI tell me the outcome of my report?

When you submit a mandatory report, CREI will acknowledge receipt of the report.  Information about the investigation and resolution of such reports are protected by workplace privacy laws and FERPA; therefore, unless you are a person with a “need to know” on behalf of the University, you will not be advised of the outcome of your report. 

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Contact Your Title IX Coordinator


Jennifer Smith, JD
Assistant Vice President and Title IX Coordinator

YMCA Building, Suite 108
365 Houston ST. #108
College Station, TX 77843-1268
979-458-8407
civilrights@tamu.edu


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YMCA Building, Suite 108
365 Houston St. #108
College Station, TX 77843-1268

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☎ 979-458-8407
✉ civilrights@tamu.edu

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